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Procurement and Contracts Coordinator (m/f)


Mobisol is one of the world’s leading companies for Solar Home Systems (SHS) with approximately 700 passionate employees, delivering a clean and affordable alternative to fossil fuels for low-income households, living without access to reliable energy. Our dedicated product portfolio combines solar energy with innovative mobile technology and accessible microfinancing. Having successfully installed more than 70,000 solar home systems in Tanzania, Rwanda and Kenya, Mobisol is now moving the business to a larger scale, helping to stimulate economic and social development in developing countries while simultaneously contributing to global environmental protection. Our commitment to quality, product innovation and sustainable development makes us a highly inspiring community to work with. Please read more about Mobisol on www.plugintheworld.com.

 

To support our international growth we are looking for a

Procurement and Contracts Coordinator (m/f)

Location: Nairobi, Kenya

In this position, you will be responsible for:

  • Coordinate all Procurement and Contracts Officers in the Zonal Hubs
  • Process procurement requests and purchasing orders
  • Manage all documentation for ordering supplies
  • Sourcing and engagement of suppliers
  • Take an active lead in negotiating purchases
  • Ensuring timely delivery of goods and services
  • Reporting on performance and process compliance to departments and the Procurement Committee
  • Coordinate the clearing of imported items in a timely manner to avoid paying demurrage
  • Ensure the right tariffs are used when clearing goods
  • Review clearing agent rates annually to ensure competitiveness
  • Adhere to the Purchase Manual and pro-actively support adoption needed due to changing conditions
  • Monitoring contracts to take action on expiring contracts or changing terms and conditions
  • Comply with applicable rules, legislation, regulations, and standards while working in close contact with legal advisors
  • Carrying out supplier assessments using various tools to ensure supplier performance meets the requirements of Mobisol
  • Training of staff on purchasing processes among other topics while maintaining regular communication with them
  • Supporting annual audits by providing all the necessary information and documents (e.g. procurement committee minutes, supplier agreements, procurement report worksheet)

 

Your Qualifications

Academic:

  • Minimum 3-5 years in Procurement and contract management related experience
  • Bachelor’s degree in a business or technical field

 

Professional:

  • CIPS Diploma in Purchasing and Supply or its equivalent
  • Members of KISM or CIPS

 

Skills:

  • Proficient in spread sheet and database applications
  • Highly proficient in Excel and comfortable with quantitative analysis
  • Driver license
  • Experience with CILT and CIPS is advantageous
  • Excellent communication and negotiation skills
  • Be familiar with Harmonization Systems (HS) import codes

 

Your Perspective

The position offers you the chance to to ensure the control of purchases and Contract management of all contracts with partner, supplier, vendors, and landlords (except employees, contractor and customer contracts). Additionally, the incumbent is responsible to coordinate the Procurement & Contracts Officer in the Zonal Hubs.

 

If you feel intrigued by this challenging opportunity please send your application with a motivation letter that none of the other applicants will write (stand out!), your CV, and references via email to kejobs@plugintheworld.com, referencing the position title in the subject line.